Useful Shortcuts (II)

As we have mentioned in last week’s post, as a translator, it is increasingly important to know about shortcut keys in order to boost your productivity and save time.
Find below a list of commonly used shortcut keys for Word and Excel that will help you optimize time and be more efficient.

Word shortcut keys

Ctrl + A: To select all the content of the page
Ctrl + B: To bold a highlighted selection
Ctrl + C: To copy the selected text
Ctrl + X: To cut the selected text
Ctrl + N: To open a new/blank document
Ctrl + O: To open options
Ctrl + P: To open the print window
Ctrl + F: To open the find box function
Ctrl + I: To italicize the highlighted selection
Ctrl + K: To insert a link
Ctrl + U: To underline the highlighted selection
Ctrl + V: To paste
Ctrl + Y: To redo the last action performed
Ctrl + Z: To undo the last action performed
Ctrl + G: To find and replace options
Ctrl + J: To justify the paragraph alignment
Ctrl + L: To align the selected text or line to the left
Ctrl + Q: To align the selected paragraph to the left
Ctrl + E: To align the selected text or line to the center
Ctrl + R: To align the selected text or line to the right
Ctrl + M: To indent the paragraph
Ctrl + T: To create a hanging indent
Ctrl + D: To open font options
Ctrl + Shift + F: To change the font
Ctrl + Shift + >: To increase the selected font +1
Ctrl + [: To decrease the selected font -1
Ctrl + Shift + *: To view or hide non-printing characters
Ctrl + (Left arrow): To move one word to the left
Ctrl + (Right arrow): To move one word to the right
Ctrl + (Up arrow): To move to the beginning of the line or paragraph
Ctrl + (Down arrow): To move to the end of the line or paragraph
Ctrl + Del: To delete the word to the right of the cursor
Ctrl + Backspace: To delete the word to the left of the cursor
Ctrl + End: To move the cursor to the end of the document
Ctrl + Home: To move the cursor to the beginning of the document
Ctrl + Space: To reset the highlighted text to the default font
Ctrl + 1: To single-space lines
Ctrl + 2: To double-space lines
Ctrl + 5: To apply 1.5-line spacing
Ctrl + Alt + 1: To change the text to heading 1
Ctrl + Alt + 2: To change the text to heading 2
Ctrl + Alt + 3: To change the text to heading 3
F1: To open help
Shift + F3: To change the case of the selected text
Shift + Insert: To paste
F4: To repeat the last action performed (Word 2000+)
F7: To run spell check on the selected text and/or document
Shift + F7: To activate the thesaurus
F12: To save the document as
Ctrl + S: To save the document
Shift + F12: To save
Alt + Shift + D: To insert the current date
Alt + Shift + T: To insert the current time
Ctrl + W: To close the document

Excel shortcut keys

F2: To edit the selected cell
F5: To go to a specific cell
F7: To run spell check on the selected text and/or document
F11: To create a chart
Ctrl + Shift + ;: To enter the current time
Ctrl + ;: To enter the current date
Alt + Shift + F1: To insert a new worksheet
Shift + F3: To open the Excel formula window
Shift + F5: To bring up the search box
Ctrl + A: To select all contents of a worksheet
Ctrl + B: To bold the highlighted selection
Ctrl + I: To italicize the highlighted selection
Ctrl + C: To copy the selected text
Ctrl + V: To paste
Ctrl + D: To fill
Ctrl + K: To insert a link
Ctrl + F: To open the find and replace options
Ctrl + G: To open the go-to options
Ctrl + U: To underline the highlighted selection
Ctrl + Y: To underline the selected text
Ctrl + 5: To strikethrough the highlighted selection
Ctrl + O: To open the options function
Ctrl + N: To open a new document
Ctrl + P: To open the print dialog box
Ctrl + S: To save the document
Ctrl + Z: To undo the last action performed
Ctrl + F9: To minimize the current window
Ctrl + F10: To maximize the currently selected window
Ctrl + F6: To switch between the open workbooks/windows
Ctrl + Page up & Page Down: To move between Excel worksheets in the same document
Ctrl + Tab: To move between two or more open Excel files
Alt + =: To create the formula to sum all of the above cells
Ctrl + -: To insert the value of the above cell into the current cell
Ctrl + Shift + !: To format the numbers in comma format
Ctrl + Shift + $: To format the numbers in currency format
Ctrl + Shift + #: To format the numbers in date format
Ctrl + Shift + %: To format the numbers in a percentage format
Ctrl + Shift + ^: To format the numbers in scientific format
Ctrl + Shift + @: To format the numbers in time format
Ctrl + (Right arrow): To move to the next section of text
Ctrl + Space: To select the entire column
Shift + Space: To select the entire row

These are some of the shortcuts we suggest you learn and implement in your everyday work. Do you use shortcuts? Could you suggest any other shortcuts? Leave your comment and share this post with your colleagues.